HOW CONSTRUCTION PROCUREMENT WORKS ON PROVENTA
A structured six-step workflow engineered to eliminate broker markups, inaccurate material grades, and uncoordinated site deliveries across India's construction industry.
SUBMIT REQUIREMENTS
Contractors, builders, and developers submit structured procurement schedules specifying material grades, quantities in standard industrial units, project site location, and preferred delivery dates.
- Multi-material item schedule (e.g. 50 MT TMT Steel + 1,200 bags Cement in one RFQ)
- Standardized units: Metric Tonnes (MT), Bags (50kg), Cu.ft, Cu.m, Sq.ft, Pieces (Nos), Litres
- BOQ & technical specification PDF or Excel document attachments
- Site delivery address with vehicle access specifications (10-wheeler, Tata Ace, Transit Mixer)
- Unique auto-generated RFQ ID with privacy-protected buyer contact
INVITE SUPPLIERS
The requirement is routed to authorized stockists and manufacturers with active physical stockyards in the project delivery zone.
- Matching by primary category (Building Materials, Electrical, Plumbing, Tiles, Finishing, Doors/Windows)
- Geographic filtering matching active stockyards across Ahmedabad, Sanand, Changodar, and Gujarat
- Manual admin invitation override facility for specialized or high-tonnage institutional tenders
- Buyer contact privacy: Supplier sees project site zone, not raw phone numbers until order confirmation
RECEIVE QUOTATIONS
Suppliers submit formal, binding quotations detailing item-level rates, applicable GST percentages, transportation freight, validity windows, and payment terms.
- Itemized unit price and line-item totals (no hidden markups)
- GST break-up (18% for steel/hardware/cables, 28% for cement/chemicals)
- Explicit delivery freight charges and volume discounts
- Guaranteed delivery timeframe and quotation validity period (e.g., valid for 7 days)
- Mill test certificates, batch test reports, and manufacturer warranty documentation
COMPARE OFFERS
Buyers view all received quotes in an objective comparison matrix comparing landed cost, brand, lead time, and verification. No supplier is ever selected automatically.
- Total landed cost comparison highlighting basic material rates and freight terms
- Lead time and promised delivery date comparison
- Supplier credibility profile: GST verification status, operating yard address, and completed orders
- Explicit selection confirmation dialog preventing accidental order placement
- Automatic status notification to non-selected bidders upon award
SELECT SUPPLIER & GENERATE PO
Upon quotation selection, a formal Purchase Order is issued. The supplier inputs vehicle details, driver credentials, and government E-Way Bill for site coordination.
- Official Purchase Order generation with binding commercial terms
- Dispatch payload: Vehicle registration number, vehicle type, driver name & direct phone number
- Transporter company name and government E-Way Bill number
- 7-stage milestone dispatch tracking from stockyard to construction site
- Real-time status updates and direct site supervisor alerts
COORDINATE DELIVERY & SIGN-OFF
Site engineers physically inspect the delivered consignment upon arrival, record delivered quantities against challan, log any shortages or damages, and confirm receipt.
- Delivered quantity verification against ordered BOQ count
- Shortage and transit damage incident logging with photo uploads
- Actual physical delivery timestamp recording and gate-pass receipt
- 1 to 5 star rating and verified commercial review for the supplier
- Permanent auditable transaction record for company accounting and tax filings
ENTERPRISE PROCUREMENT INFRASTRUCTURE
PROVENTA is a dedicated construction procurement platform built to establish operational transparency, competitive bidding, and reliable site logistics for India's construction and infrastructure sector.
Founded to solve chronic issues in commercial procurement—speculative dealer markups, unverified product origins, uncoordinated site delivery, and opaque billing—PROVENTA provides builders, developers, contractors, and institutional buyers with a direct, digitized conduit to verified material distributors and manufacturers.
Operating with primary density across Ahmedabad, Gandhinagar, Vadodara, Surat, and the broader Gujarat industrial belt, PROVENTA maintains strict supplier vetting protocols including physical stockyard audits, active GST registration checks, and authorized dealer certificate validations.
COMMENCE YOUR REQUIREMENT
Submit your project specifications or Bill of Quantities to receive itemized commercial bids from verified distributors.